Set up payments once: paid orders get paid invoices in Merit Aktiva, payments booked there move orders on in the shop, and bank transfers carry a reference your bank import matches by itself.
All payment settings are in sild · Merit Aktiva → Settings → Payments.
Map payment methods
Every WooCommerce payment method has its own row. The last row, All other payment methods, covers every method without a mapping of its own.
- Merit Aktiva payment method: used when the order is already paid by the time the invoice is made (card, bank link). The invoice is booked as paid with this method. The list comes from Merit Aktiva, so if you add a method there, click Refresh from Merit Aktiva.
- Bank account: used when the money arrives after the invoice, e.g. a bank transfer. When the order becomes paid in the shop, sild records the payment on this Merit Aktiva bank account.
- Record payment: when it's off, invoices stay unpaid in Merit Aktiva, and your bank import or accountant marks them paid.
- Due days: days from the invoice date to the due date, e.g. 7 for bank transfers.
- Create invoice when: overrides the general rule for this method. For example, invoice bank transfers as soon as the order is On hold, so the customer can pay against the invoice.
If a method has no mapping and there's no default either, Overview shows "No Merit Aktiva payment method for …", and invoices are created unpaid.
Paid in Merit Aktiva, paid in the shop
For bank transfers and invoices paid later, choose what happens in When an invoice is paid in Merit Aktiva:
- Only add an order note (default).
- Mark the order paid (Processing).
- Mark the order Completed.
sild looks for new payments in Merit Aktiva about every 10 minutes. When your bank import or accountant records the payment, the waiting order moves on and the customer gets the usual WooCommerce email. A part payment leaves the order waiting.
Reference number for bank transfers
The checkbox Show the payment reference to customers paying by bank transfer is on by default. A customer who picks the WooCommerce method Direct bank transfer sees this line on the thank-you page and in the order email, while the order is on hold:
Payment reference: 3256. Add it to your bank transfer so we can match the payment to your order.
The reference is the order number plus a check digit, worked out with the 7-3-1 method used in Estonia and Finland. Order 325 gets the reference 3256. The same reference goes on the Merit Aktiva invoice, so your bank import matches the payment to it by itself.
Done! The customer pays with the reference, and Merit Aktiva's bank import finds the right invoice on its own.
What depends on your plan
On every plan, an order that's already paid when the invoice is made goes to Merit Aktiva as a paid invoice. Recording payments that arrive later and reading payments back from Merit Aktiva come with the paid plans, not with Free. Plans are on the pricing page.