A company invoice needs the company name, registry code and VAT number. sild asks for them at checkout and carries them into Merit Aktiva correctly.
Company fields at checkout
- Open sild · Merit Aktiva → Settings → Customers.
- Tick Ask for the company registry code and VAT number at checkout.
- Click Save settings.
Done! Two optional fields now appear after the company name at checkout: Company registry code and VAT number. They work in both the block and the classic checkout.
An order with a company name, registry code or VAT number is a company order. The company always gets its own Merit Aktiva customer, with the registry code and VAT number.
Does another plugin already collect these? Leave the checkbox off and enter that plugin's order meta keys in Registry code fields and VAT number fields, separated by commas.
The VIES check
sild checks VAT numbers in the EU VAT register (VIES).
- If the number isn't in the register, the buyer sees at checkout: "VAT number … isn't in the EU VAT register (VIES). Check it or leave the field empty."
- If VIES doesn't answer, the buyer can still place the order, but VAT is charged.
The VIES check comes with every paid plan, not the Free plan. Without it the fields still work and go on the invoice, but numbers aren't checked and VAT is always charged.
Zero VAT for EU businesses
Tick No VAT for businesses in other EU countries with a valid VAT number. It needs the company fields on. VAT is dropped only when:
- the number is valid in VIES,
- the number's country is the billing country,
- and that country isn't the shop's country.
Then WooCommerce removes VAT at checkout, and the invoice uses the reverse charge rate. Companies from your own country always pay VAT.
This checkbox comes with every paid plan. If it's greyed out and marked Paid plans, it isn't in your plan. See the pricing page.
Rates in Merit Aktiva
In Settings → VAT rates:
- EU companies with a VAT number (reverse charge): the Merit Aktiva rate that goes to the reverse charge line of the VAT return.
- Exports outside the EU: untaxed sales shipped outside the EU.
sild picks the rate from the shipping country and the shop's country. If a field is empty, the rate for lines without VAT is used. Ask your accountant which Merit Aktiva rate is right for you.
E-invoices
Tick Send an e-invoice to companies that can receive one in Settings → Invoices. Merit Aktiva then sends the invoice as an e-invoice straight into the company's accounting software. Others get nothing extra. E-invoices come with the Pro plan.